1.    Regular Board Meeting Called to Order 
      This is a regularly scheduled meeting in accordance with the Open Meeting Law, Title 25 O.S.

Sections 301 and following as amended.

2.    Discussion and Possible Action on the following cedar project items. 

a.    Presentation and Job Description over the Terry Peach Cedar Project by Trampas Tripp, Land Management

       Director, OCC. 
b.    Cedar grant program partnership with Ray Lee Renee, Dewey Co Emergency Management

3.    Introduction of Tom Goode, Oklahoma Conservation Commission; Conservation Program Field   
      Operation Manager      
4.  Discussion and Possible Action on the following district operation items. 

a.    Meeting Minutes

i.    August 2nd Regular Meeting Minutes
ii.    August 24th Special Meeting Minutes 

b.    August Employee Payroll, Time Sheets, and Leave Records 
c.    Financial Information

i.    Financial Statement for the period ending August 31, 2023 (Exhibit#1)
ii.    District reimbursement claims 
iii.    ED2 claims
iv.    Directors and employee claims
v.    Bills owed by the district

d.    Locally Led Meeting and Local Work Group
e.    District Building Walk Around

i.    District Board and staff shall conduct a visual review of all district buildings and equipment

f.    Annual Review of Barnitz and Quartermaster Watershed Projects

i.    O&M Responsibilities and potential hazard classification changes
ii.    Sponsors' responsibility associated with O&M and if any repairs are needed, they should seek out

NRCS Technical Assistance. 

iii.    Any damages to hazard classification or potential changes. 
iv.    Review of Emergency Action Plan if any high hazard dams are located in the Watershed.
v.    Any known O&M issues on structure

g.    Conservation Cooperative Agreements

•    Danna Goss
•    Courtney Menefee
•    Scotty C. Gaston
•    Joe & Susan Burton

5.    Discussion and possible action on the following cost-share items.

a.    Oklahoma Year 23

i.    512 biomass planting failure – Paul Denton 

b.    Oklahoma Year 25

i.    Request additional funds
ii.    Agreement cancellations

1.    FSA approved:

•    Stephenson Family TR-53-025-002-water well/pumping plant
•    Fern Reed Mitchell-53-025-005 – water well/pumping plant
•    Roger Ommen-53-025-009-water well/pumping plant/watering facility
•    Gayle Hajny-53-025-010-water well/pumping plant
•    Garland Holcomb-53-025-014-water well/pumping plant
•    Vickie Myers-53-025-015-water well/pumping plant
•    Todd Weiand-53-025-017-water well
•    Monte Goyen-53-025-019-water well/pumping plant
•    Matt Elder-53-025-029-watering facility/pumping plant
2.    Completed:
•    Stacy King-53-025-027-brush management 

c.    Emergency Drought 2

i.    Extensions

•    Monte Moss-53-ED2-142-water well-pumping plant
•    The Woodard Trust-53-ED2-093-water well/pumping plant
•    Kara Jackson-53-ED2-151-water well/pumping plant
•    Flint Farris-53-ED2-144 – 2x pumping plants
•    Jamie Rounds-53-ED2-133- pumping plant
•    Karen Harrel-53-ED2-041-water well/pumping plant
•    Mary Graybill-53-ED2-128-water well
•    Troy and Anna Nelson-53-ED2-139-water well/pumping plant
•    Kevin Holsapple-53-ED2-136-water well/solar

6.    Proposed Executive Session (Annual Reviews)
Possible discussion and vote to enter into an executive session pursuant to the Oklahoma Open Meeting Act, Title 25, Section 307(B)(1) to discuss the employment and annual reviews of the following district staff: Coleta Bratten, District Manager, Michael Clark, NRCS shared technician, and Erica Justice, part-time janitor.

•    Vote by the District on whether to hold Executive Session. 
•    Designation of attendance of any additional persons. 
•    Executive Session held if authorized by the Board.
•    Return from Executive Session.
•    Announcement of Compliance Statement. 
•    Board votes on possible action(s) if any relating to the matter discussed in the executive session.
   

7.    Proposed Executive Session (Conservation Plans)
Possible discussion and vote to enter Executive Session pursuant to 25 O.S. § 307(B)(7) to discuss   USDA-NRCS conservation plans for; CRP-3C Properties, 3-CRP plans-Daniel Breckenridge, 2-CRP plans-Shirley Clark, Von D Gaylord-Curtis, 4-CRP plans-Dead End Ranch, Janice Hunt, Karon McCubbin, Rhonda Stinson, Sheila Sullivan, Dana Thompson, and USDA-NRCS Conservation Plans for; Oklahoma Year 25 State Cost Share; Bobby Basler, Danna Goss, Courtney Menefee, Scotty C. Gaston, Joe & Susan Burton, whereby disclosure of any additional information would violate federal   
confidentiality laws.

 

•    Vote by the District on whether to hold Executive Session. 
•    Designation of attendance of any additional persons. 
•    Executive Session held if authorized by the Board.
•    Return from Executive Session.
•    Announcement of Compliance Statement. 
•    Board votes on possible action(s) if any relating to the matter discussed in the executive session.         
     

8.    Discussion and possible action to report to OCC that evaluations on district employees were completed.

9.    Discussion and review of monthly correspondence

10.    Reports

a.    District Directors
b.    District Staff 
c.    NRCS

11.    New Business

12.    Public Comment

13.    Adjournment

These items may not be taken up in the order given on the agenda. Next regular meeting: October 4, 2023 – 1:30 P.M. 
All items on this agenda, including but not limited to any agenda item concerning the adoption or approval of any resolution, contract, agreement, or any other item of business, are subject to revision or amendment, including additions and/or deletions, without exception. Any revision or amendments will be limited and rationally related to the topic of the agenda item. The Board may defer, strike, continue, table, and/or refer any agenda item to its chief administrative officer, staff, attorney, and/or refer back or appoint a committee for the purpose of gathering more information the Board may need to take action on any agenda item at a subsequent special or regular meetings of the Board